Administrative Assistant

 
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Duties/Responsibilities:

  • Prepare invoices and process payments for wholesale accounts and customers

  • Schedule appointments, meetings, and manage owners calendars

  • Assist senior manager or owners with daily administrative tasks and company projects

  • Create efficient databases for tracking of store inventory, product information, employee overtime hours and other company needs

  • Enter nutritional data in software to calculate new product macros

  • Develop and maintain filing and storage systems in the office

  • Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items

  • Retrieve documents and files when requested

  • Data entry

  • Cost new recipes using company database

  • Check and organize company emails

  • Schedule meetings and sync owners calendars

  • Order office and all bakery supplies

  • Proof read company materials – menus, website, order forms, training manuals

  • Prepare and maintain wholesale and customer order pick up schedules and verify all orders are accurate

  • Schedule meetings and prepare minutes

  • Handle administrative requests and queries from senior managers/owners

Requirements

  • 1-2+ years experience in administrative role or equivalent education in office administration

  • 1+ years customer service experience

  • Typing speed: 60WPM with 90 percent accuracy

  • Familiarity with mobile technology and Google Suite

  • Proficiency with MS Office

  • Excellent written and verbal communication skills

  • Thorough understanding of office management procedures

  • Excellent organization and time management skills and the ability to prioritize work

  • Analytical abilities and aptitude in problem solving

  • Self starter and independent worker

  • Digital/graphic design an asset

  • Working knowledge of social media programs such as Hootsuite an asset

  • Ability to speak English fluently

  • Employment eligibility in Canada

Position:

Full-time, 30-40 hrs per week (Tuesday - Saturday, flexible)
6 month contract with potential for permanent salaried employment
$17-$19.00 p/h determined by experience and qualifications

Perks:

  • Flexible scheduling

  • 15% discount of all Butternut baked goods

  • Purchase outside retail goods at cost

  • Small team environment - we have lots of fun!

  • A position that can lead to growth within our company

How to apply:

Please send us a copy of your resume and tell us why you would be a great fit for this role a long with your availability to: info@thebutternut.ca